Request for Proposal (RFP) - GOS 02 2019T - Study for Final Review of Environmental Services Action Plan (ESAP)
A The APEC Secretariat is seeking proposals for the provision of the Services described in RFP Schedule 1 - Statement of Requirement.
B Each Bidder to this RFP is expected to:
(i) fully inform themselves on all aspects of the work required to be performed;
(ii) submit its proposal on the template provided at RFP Schedule 2 - Proposal, including the signed Declaration by Bidder at the end of Schedule 2; and
(iii) submit its proposal in accordance with RFP Schedule 1 - Statement of Requirement and with due note of RFP Schedule 5 - Evaluation Criteria.
C Each Bidder, by submitting its proposal, agrees that the proposal is subject to the RFP Schedule 4 - Standard Conditions of Proposal, and agrees to comply with those conditions. Acceptance of a proposal will occur only when a contract is executed. Any Contract will incorporate the APEC policies and guidelines identified in RFP Schedule 3 - Special Conditions of Proposal and the contract at RFP Schedule 6 - Standard Contract Conditions.
D Bids from contractors based in non-member economies and bids from international organisations may be considered. However, priority is given to suitably qualified tenders from member economies.
RFP Schedule 1 - Statement of Requirement
Key Dates and Details
Closing Time for submission of Proposals
17:00, February 14, 2020 (Japan Standard Time: GMT+9).
Method to Submit Proposal The Proposal must be submitted in electronic copy, indicating the project number: GOS 02 2019T.
The Proposal (in PDF format) is to be submitted in the same email message to the Project Overseer and the Program Director (indicated below) by the closing time specified above:
Attention: Mr. MATSUMOTO Takayuki (Project Overseer)
Designation: Assistant Director, APEC Office, Trade Policy Bureau, Ministry of Economy, Trade and Industry (METI), Japan
E-mail address: firstname.lastname@example.org / email@example.com
Attention: Steven MILON ESPARZA (Mr.)
Designation: Program Director, APEC Secretariat
E-mail address: firstname.lastname@example.org
Proposals lodged in any manner other than as detailed in this paragraph, or are submitted after the deadline shall be deemed to be invalid and may be excluded from consideration.
Contact Officer MATSUMOTO Takayuki (Mr.)
Assistant Director, APEC Office, Trade Policy Bureau, Ministry of Economy, Trade and Industry (METI), Japan
1-3-1 Kasumigaseki, Chiyoda-ku, Tokyo 100-8901, Japan
email@example.com / firstname.lastname@example.org
Expected execution date of Contract February 26, 2020
Date Services are to be completed The Services are required to be completed on or before November 1, 2020.
The APEC Secretariat is seeking proposals for Study for Final Review of Environmental Services Action Plan (ESAP).
Dissemination of environmental goods and services in the Asia-Pacific region is a key for achievement of sustainable growth and the increase of peoples' welfare in the region. APEC has been working on trade liberalization, facilitation and cooperation in environmental goods and services in pursuit of clean and sustainable development through several key initiatives. For example, Leaders in 2009 declared "A key thrust in APEC's sustainable growth agenda is the APEC Environmental Goods and Services (EGS) Work Programme, under which we will develop and implement a set of concrete actions to support sustainable growth in the region, advance work to increase utilisation and dissemination of EGS, reduce existing barriers and refrain from introducing new barriers to trade and investment in EGS, and enhance capabilities of economies to develop their EGS sectors." Leaders in 2010 declared "[w]e will increase the dissemination and utilization of environmental goods and services, reduce existing barriers and refrain from introducing new barriers to trade and investment in such goods and services, and enhance our capabilities to develop this sector, by prioritizing work related to addressing non-tariff measures on environmental goods, technology and services." (The Yokohama Vision - Bogor and Beyond) Leaders further agreed to undertake actions to promote trade and investment in environmental goods and services as set out in Annex C of the Honolulu Declaration. In 2012, APEC leaders endorsed the APEC List of Environmental Goods in which goods are committed to reduce applied tariff rates to five percent or less by the end of 2015. Consequently this list strongly contributed to the discussion of the WTO EGA negotiation.
In line with the significant achievements in the area of environmental goods, in 2015, APEC Ministers welcomed the endorsement of the Environmental Services Action Plan (ESAP) to promote liberalization, facilitation, and cooperation in environmental services, aiming for setting out an interim progress review by 2018 and a final review by 2020. Actions based on ESAP were divided into three phases. The Phase 1 consists of studies to be conducted by APEC in collaboration with the APEC Policy Support Unit (PSU). In the Phase 2 conducted in 2018, we identified the key challenges and the recommended action agendas. We are going to start the Phase 3. In the Phase 3, we should collect and share good practices from actual cases which relates to the recommended actions as a means to promote liberalization and facilitations as well as cooperation in this area.
In addition, we should implement the final review of ESAP. It is also a component of the APEC Services Comprehensive Action Plan (ASCR).
This project will contribute to one of the four APEC 2019 Priorities, "Sustainable Growth." This project will contribute to the Final Review of ESAP by conducting a comprehensive study aligned with the implementation of the Final Review of ESAP which was endorsed in GOS intersessionally this year.
2. Objectives of the project
To enhance trade liberalization and facilitation in environmental services in the Asia and Pacific region, this project is expected to conduct studies (1) to explore methodologies to identify the scope of environmental services, (2) to gather good regulatory practices and propose a capacity-building plan on licensing and approval procedures, and (3) to identify capacity building needs of technicians and workers in the sectors of environmental services.
3. Scope of Services
3.1 Description of Services
The outputs of this study will consist of three parts of studies. It is expected that the Progress Report of this project which will be approximately less than 20 pages is the interim report of the studies and shows the progress at the time. In addition, it is expected that the Final Report of this project which will be approximately more than 100 pages and less than 500 pages is the core part of the Final Review of ESAP which will be endorsed by the end of 2020. Meanwhile, based on the Progress Report above, the contractor will draft the slides and script for the presentation of the Progress Report. Japan will utilize them at the CTI2 plenary meeting in Kota Kinabalu. After the researches, the contractor will be required to draft all parts of the Final Review of ESAP which will be approximately less than 50 pages except appendix/annex. Of course, the contractor can quote from the draft final report of this project as a part of the Final Review. PO will submit it to GOS PD and CTI PD. At the same time, the contractor will be required to make a presentation on the draft Final review of ESAP and the draft Final Report of this project at "Workshop on Manufacturing-related Services and Environmental Services: Contribution to the Final Review of Manufacturing Related Services Action Plan (MSAP) and Environmental Services Action Plan (ESAP) [GOS 06 2019T]" which will be held in the 2020 GOS2 margin in Melaka. Japan will also utilize the slides and the script for the presentation above at the GOS2/CTI3 plenary meeting. Based on the comments from other economies, the contractor will be required to revise the final review of ESAP and the draft final report of this project several (more than two) times. The final report of this project is the last milestone for the contractor.
(I) Exploring methodologies to identify the scope of environmental services
In 2016, the first step of activities of ESAP, the "Survey of Regulatory Measures in Environmental Services (APEC#216-SE-01.15)" covered regulations and policies related to traditional environmental services, which are categorized in UN CPC(Central Product Classification)94 which included "941 Sewerage, sewage treatment and septic tank cleaning services," "942 Waste collection services," "943 Waste treatment and disposal services," "944 Remediation services," "945 Sanitation and similar services," "949 Other environmental protection services n.e.c.". PSU subsequently surveyed current regulations and policies related to CPC94 in APEC economies. In addition, three sectoral studies were conducted in the areas of energy efficiency business (APEC#217-SE-01.26), environmental damage remediation services (APEC#217-SE-01.27), and renewable energy (APEC#217-SE-01.28). These studies conducted by PSU examined environmental services covered by CPC94 and concluded that the current coverage of CPC94 could be expanded to include a wider range of environmental services or complementary services which impact on business delivering environmental services in foreign markets in order to understand a more complete picture of the regulatory measures in place. As a result, these studies suggested that the scope of environmental services, defined in CPC94, was narrow and could be expanded to include a wider range of services sectors which could also contribute to preserve environment, prevent from environmental pollution, and/or mitigate climate change.
In this study, we will explore methodologies to solve this issue by researching ideas in various international fora (e.g. WTO, OECD and FTAs/RTAs negotiations) such as the "clustering approach" used in the WTO service negotiations.
In addition, the contractor will also explore a scope of environmental services by identifying services which are closely related to environmental goods identified by the APEC list of environmental goods and/or other lists such as candidate lists suggested by discussions in the WTO.
The contractor will be required to research more than 5 reports or research papers on the issues above.
(II) Gathering good regulatory practices and proposing a capacity-building plan on licensing and approval procedures
"Survey of Regulatory Measures in Environmental Services (APEC#216-SE-01.15)" identified licensing and approval procedures are the predominant controls across the APEC region. The survey also pointed out duplicate, complicated and opaque regulations because of the fact that environmental services are inclined to be regulated by multiple agencies across economy, domestic or municipal levels of governments.
In addition, with the APEC Non-binding Principles for Domestic Regulation of the Service Sector endorsed at CSOM in 2018, it is important for APEC economies to increase their understanding of such provisions and principles in order to respond to them appropriately.
Against this backdrop, we will review licensing and approval procedures related to environmental services, with reference to APEC Non-binding Principles for Domestic Regulation of the Service Sector. The study mainly deals with sectors pertaining to the classification of CPC94 and studied in previous research, i.e. energy efficiency business, environmental damage remediation services, and renewable energy. The study also aims to identify needs of developing economies for building their capacities in terms of implementing above mentioned provisions and principles.
The contractor will be required to research more than 5 reports or research papers on the issues above and more than 3 APEC economies case studies through research trips or online interviews to gather good regulatory practices and propose a capacity-building plan on licensing and approval procedures which contribute to promote facilitation and liberalization in environmental services.
(III) Identifying capacity building needs of technicians and workers in the sectors of environmental services of APEC economies
"Survey of Regulatory Measures in Environmental Services (APEC#216-SE-01.15)" p.6 describes that controls on workers which means human resources development and facilitation of human resources on the area of environmental services are significant and widespread and they can limit effective access for services operation and establishment. As the interim review of ESAP suggests, capacity-building needs for technicians and workers have already been identified in the sectors of energy efficiency business, environmental damage remediation services, and renewable energy. This study is planned to identify capacity-building needs in other environmental services sectors which will be identified by the research activity (I) mentioned above.
The contractor will be required to research more than 5 reports or research papers on the issues above.
3.4 Qualifications of Bidder
The Bidder will need to supply evidence of ability and experience to undertake the specified objectives/duties in this Request for Proposal, and explain their approach to the Services including:
" Evidence of a breadth and depth of knowledge of capacity building needs and related issues in Asia Pacific region;
" Experience in successfully involved in world trade issues.
" Demonstrated experience and expertise in undertaking similar consultancy services in environmental sector of APEC Member Economies;
" Evidence of the capacity to deliver high quality products on time and within budget;
" Proven analytical, research and plain English report writing skills; and
" Proven communication skills in English as well as any other language (especially in Japanese) that would be advantageous in pursuing the project.
3.5 Additional requirements
Since the cost of interpretation or translation are not itemized in the project budget, it is essential that the contractor is capable to work in multilingual environments (especially in Japanese) in order to smoothly conduct the series of studies.
3.6 Reports and Publications
Reports for publication must be prepared in accordance with the Guidebook on APEC Projects, APEC Publication Guidelines and APEC Logo Guidelines. The reports must be certified by the Project Overseer and endorsed by the relevant APEC Working Group or Steering Committee, prior to submission to APEC Secretariat for approval to be published. Reports submitted to the APEC Secretariat must not require any further copy-editing and will be presented in a level of English fit for publication.
3.7 Reporting and Coordination Arrangements
The selected Contractor will be required to liaise closely and work in collaboration with a Project Overseer in performing the Services in the Contract. The selected Contractor will keep the Project Overseer informed of progress of the work, timelines and budget. The Project Overseer will be assigned by the APEC Member Economy that has requested this project.
4.1 Subject to the satisfactory completion of the Services, the APEC Secretariat shall pay the selected Contractor up to US$100,000 [United States Dollars One Hundred Thousands Dollars] according to the Milestone Payments Schedule identified above at Clause 3.3. Any payment is inclusive of any Goods and Services Tax (GST) and bank charges levied by the selected Contractor's agent and/or beneficiary banks for remittances made to the selected Contractor's bank account. The Bidder is required to prepare a detailed itemised budget in submitting their proposal, including consultancy fees and administrative support charges, with unit cost and the number of hours/days proposed to be devoted to the project;
4.2 This maximum amount payable to the selected Contractor is comprised of two parts:
4.2.1 Contractor Fee of US$83,184 (United States Dollars Eighty-Three Thousands and One Hundreds and Eighty-Four Dollars) as represented in Milestone Payments Schedule identified above at Clause 3.3;
4.2.2 If the selected Contractor is required to travel, travel expenses (Tokyo, Wellington and Melaka) (economy class airfare and per diem) up to a maximum value of US$16,316 (United States Dollars Sixteen Thousands and Three Hundreds and Sixteen Dollars) for the selected Contractor will be reimbursed by the APEC Secretariat. The reimbursement of airfare and per diem will be made after APEC Secretariat receives a certified invoice and original receipts, and the selected Contractor's Travel Reimbursement Claim Form from the Project Overseer.
4.3 The APEC Secretariat shall make payment on Contractor Fee according to the Milestone Payment Schedule identified above at Clause 1.2 and/or as soon as practicable after approving the Milestone and receiving the appropriate invoices and accompanying supporting documentation from the selected Contractor. The selected Contractor must complete the Services by November 1, 2020.
5. Facilities and assistance proposed by the Project Overseer's economy
When the Contractor undertakes field studies in Tokyo, Project Overseer will be able to accompany the site. Should the Contractor need assistance in making appointments with the Japanese organization, the necessary assistance can be provided except undertaking the role of interpretation or translation.
A consultation, which may require from time to time will be done through email or video conferencing over the Internet between the Contractor and Project Overseer(s).
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