Ethiopia-Addis Ababa: EDF - Technical Assistance (TA) to Support the Ministry of Agriculture — Health of Ethiopian Animals for Rural Development (EU-HEARD) Project
East Africa, Ethiopia
Service Contract Notice
Health of Ethiopian Animals for Rural development (EU-HEARD)
The Ministry of Finance (MoF), Addis Ababa, ETHIOPIA
Clarifications may be sought from the Ministry of Agriculture at the following email address: firstname.lastname@example.org and email@example.com at the latest 21 days before the deadline for submission of applications stated at the point 23 below.
Clarifications will be published on the website of DG International Cooperation and Development at the latest 5 days before the deadline.
6.Nature of contract
The service sought to provide direct technical support to the 5 grantees under the EU-Health of Ethiopian Animals for Rural development (EU-HEARD) project:
— the Federal Ministry of Agriculture (MoA) — Livestock State Ministry,
— International Livestock Research Institute (ILRI) and its local partner the Ethiopian Veterinarian Association (EVA),
— the 3 national regional states (Amhara, Somali and Oromia) livestock bureaus/agencies.
The overall objective of the EU Heard, in line with the specific objective 1 of the 11th EDF for Ethiopia “Increase sustainable agricultural productivity and improve the marketing of agricultural products”, is to “Increase sustainable livestock productivity and improve the marketing of livestock products”.
The Heard actions specifically aims to provide support for increasing livestock productivity and improve marketing by strengthening the capacity of the veterinary service for information gathering, analysis and strategic animal health interventions by both public and private sectors. It also intends to support skills development in animal diseases outbreak data analysis and appropriate response mechanisms.
The 3 expected results of the Heard are:
— result 1: the quality of public and private veterinary services strengthened and delivery optimised (through the creation of an enabled and rationalised environment),
— result 2: technical competences (knowledge, skills and attitude) and incentives for veterinary service providers improved to deliver better and rationalised services,
— result 3: food safety of primary products of animal origin improved and better control of zoonotic diseases achieved.
The Heard actions cover various initiatives that add value for the sector. The main ones are:
Improving performance of veterinary service by adopting the OIE PVS evaluation and gap assessment, implementing and strengthening LITS, developing meat inspection course, establishment of veterinary statutory body, and implementing standardized animal welfare.
Under close supervision of the Federal MoA and the Contracting Authority, the TA team will assist the MoA Livestock State Ministry and the 4 Heard grant beneficiaries: in the overall planning, implementation and monitoring of the planned interventions, play an advisory role in the overall project coordination and management including: support to development of detailed plan of action with exit strategies, internal and joint M&E systems and internal and external coordination's as well as the functioning of the steering committee; in undertaking the planned assessments, surveys and studies as well as the drafting of various guidelines and legislations; capacity building activities by providing on the job skill trainings as well as in terms of fulfilment of the EU EDF procedures and grant procurement rules including in the preparation and processing of tender documents; collection and dissemination of information, producing quality reports and proper documentations, ensuring implementation of visibility action.
8.Number and titles of lots
One lot only
1 450 000 EUR
10.Scope for additional services
The Contracting Authority may, at its own discretion, extend the project in duration and/or scope subject to the availability of funding up to the estimated amount of approximately 500 000 EUR. Any extension of the contract would be subject to satisfactory performance by the contractor.
Conditions of participation
Participation in tendering is open on equal terms to natural and legal persons (participating either individually or in a grouping – consortium – of tenderers) which are established in a Member State of the European Union, ACP States or in a country or territory authorised by the ACP-EC Partnership Agreement under which the contract is financed (see also item 29 below).
Participation is also open to international organisations.
Please be aware that after the United Kingdom's withdrawal from the EU, the rules of access to EU procurement procedures of economic operators established in third countries will apply to candidates or tenderers from the United Kingdom depending on the outcome of negotiations. In case such access is not provided by legal provisions in force at the time of contract award, candidates or tenderers from the United Kingdom could be rejected from the procurement procedure.
All eligible natural and legal persons (as per item 11 above) or groupings of such persons (consortia) may apply.
A consortium may be a permanent, legally-established grouping or a grouping which has been constituted informally for a specific tender procedure. All members of a consortium (i.e., the leader and all other members) are jointly and severally liable to the Contracting Authority.
The participation of an ineligible natural or legal person (as per item 11) will result in the automatic exclusion of that person. In particular, if that ineligible person belongs to a consortium, the whole consortium will be excluded.
13.Number of applications
No more than one application can be submitted by a natural or legal person whatever the form of participation (as an individual legal entity or as leader or member of a consortium submitting an application). In the event that a natural or legal person submits more than one application, all applications in which that person has participated will be excluded.
14.Shortlist alliances prohibited
Any tenders received from tenderers comprising firms other than those mentioned in the short-listed application forms will be excluded from this restricted tender procedure unless prior approval from the Contracting Authority has been obtained (see practical guide – PRAG – 2.6.3.). Short-listed candidates may not form alliances or subcontract to each other for the contract in question.
15.Grounds for exclusion
As part of the application form, candidates must submit a signed declaration, included in the standard application form, to the effect that they are not in any of the exclusion situations listed in Section 184.108.40.206. of the PRAG.
Candidates included in the lists of EU restrictive measures (see Section 2.4. of the PRAG) at the moment of the award decision cannot be awarded the contract.
Subcontracting is allowed.
17.Number of candidates to be short-listed
On the basis of the applications received, between 4 and 8 candidates will be invited to submit detailed tender's for this contract. If the number of eligible candidates meeting the selection criteria is less than the minimum of 4, the Contracting Authority may invite the candidates who satisfy the criteria to submit a tender.
18.Provisional date of invitation to tender
19.Provisional commencement date of the contract
20.Initial period of implementation of tasks
Selection and award criteria
The following selection criteria will be applied to candidates. In the case of applications submitted by a consortium, these selection criteria will be applied to the consortium as a whole unless specified otherwise. The selection criteria will not be applied to natural persons and single-member companies when they are sub-contractors.
1) Economic and financial capacity of candidate (based on item 3 of the application form). In case of candidate being a public body, equivalent information should be provided. The reference period which will be taken into account will be the last 3 years for which accounts have been closed.
(a) the average annual turnover of the candidate must exceed 500 000 EUR for the last 3 years (2016, 2017, 2018); and
(b) current ratio (current assets/current liabilities) in the last year for which accounts have been closed must be at least 1. In case of a consortium this criterion must be fulfilled by each member.
2) Professional capacity of candidate (based on items 4 and 5 of the application form). The reference period which will be taken into account will be the last 3 years from submission deadline.
(a) the candidate has at least four (4) staff currently working for the candidate in one or more fields related to this contract:
— public and private veterinary services, skills development including in animal diseases outbreak data analysis; food safety and quality of animal products as well as strategic-level coordination mechanisms for public-private policy dialogue,
— capacity building and support on operational and financial management of EU grant projects and programmes involving public authorities, and monitoring/assessment and reporting mechanisms of the same.
3) Technical capacity of candidate (based on items 5 and 6 of the application form). The reference period which will be taken into account will be the last 5 years from submission deadline.
(a) the candidate has provided services under at least 2 contracts each with a budget of 1 000 000 EUR carried out during the reference period, covering veterinary services and 2 or more of the following areas: rationalization of animal health service delivery system, skills development in animal diseases outbreak data analysis and appropriate response mechanisms including strengthening of disease surveillance system and disease control strategies; control mechanisms for zoonotic diseases including strengthening of Livestock Traceability and Identification System (LITS) and abattoir and quarantine governance;
(b) the candidate has provided technical support and guiding, and coordinating during the reference period in a developing country in general and/or ACP countries in particular, in fields covered by this contract;
(c) demonstrated experience with the management of EDF-financed programmes and EU grant projects during the reference period.
Previous experience which caused breach of contract and termination by a Contracting Authority shall not be used as reference.
An economic operator may, where appropriate and for a particular contract, rely on the capacities of other entities, regardless of the legal nature of the links which it has with them. Some examples of when it may not be considered appropriate by the Contracting Authority are when the tender rely in majority on the capacities of other entities or when they rely on key criteria. If the tender relies on other entities it must prove to the Contracting Authority that it will have at its disposal the resources necessary for performance of the contract, for example by producing a commitment on the part of those entities to place those resources at its disposal. Such entities, for instance the parent company of the economic operator, must respect the same rules of eligibility — notably that of nationality – and must comply with the selection criteria for which the economic operator relies on them. Furthermore, the data for this third entity for the relevant selection criterion should be included in the tender in a separate document. Proof of the capacity will also have to be furnished when requested by the Contracting Authority.
With regard to technical and professional criteria, an economic operator may only rely on the capacities of other entities where the latter will perform the works or services for which these capacities are required.
With regard to economic and financial criteria, the entities upon whose capacity the tenderer relies become jointly and severally liable for the performance of the contract.
If more than 8 eligible candidates meet the above selection criteria, the relative strengths and weaknesses of the applications of these candidates must be reexamined to identify the 8 best candidates.
The only additional comparative criteria which will be taken into consideration during this re-examination, in the order that they appear below, are:
First, the number of projects related to this contract with a value of more than 1 000 000 EUR each.
And in case of similarities of scores between candidates:
— the total cumulative amount of implemented projects (even if each one is of less than 1 000 000 EUR implemented in Sub-Saharan Africa (SSA).
Best price-quality ratio.
23.Deadline for receipt of applications
The candidate/tenderer's attention is drawn to the fact that there are 2 different systems for sending applications/tenders: one is by post or private mail service, or by hand delivery.
In the first case, the application/tender must be sent before the date and time limit for submission, as evidenced by the postmark or deposit slip(1), but in the second case it is the acknowledgment of receipt given at the time of the delivery of the application/tender which will serve as proof.
Applications must be received by the Contracting Authority no later than 15/05/19 at 16:00 hour's local time. Any application submitted to the Contracting Authority after this deadline will not be considered.
The Contracting Authority may, for reasons of administrative efficiency, reject any application or tender submitted on time to the postal service but received, for any reason beyond the Contracting Authority's control, after the effective date of approval of the short-list report or of the evaluation report, if accepting applications or tenders that were submitted on time but arrived late would considerably delay the evaluation procedure(for instance when applications or tenders are received after the evaluation committee has finished its works and evaluating them would imply re-calling the evaluation committee) or jeopardise decisions already taken and notified.
(1) It is recommended to use registered mail in case the postmark would not be readable.
24.Application format and details to be provided
Applications must be submitted using the standard application form, the format and instructions of which must be strictly observed. The application form is available from the following Internet address:
The application must be accompanied by a declaration of honour on exclusion and selection criteria using the template available from the following Internet address:
Any additional documentation (brochure, letter, etc.) sent with an application will not be taken into consideration.
25.How applications may be submitted
Applications must be submitted in English exclusively to the Contracting Authority in a sealed envelope:
— either by post or by courier service, in which case the evidence shall be constituted by the postmark or the date of the deposit slip, to:
The National Authorizing Office
Ministry of Finance
PO Box 1037
Addis Ababa, Ethiopia
— or hand delivered by the participant in person or by an agent directly to the premises of the Contracting Authority in return for a signed and dated receipt, in which case the evidence shall be constituted by this acknowledgement of receipt, to:
The National Authorizing Office
Ministry of Finance
King George Avenue (Sidist Kilo)
Addis Ababa, Ethiopia
Telephone: +251(0)111 111456
Monday–Friday 08:30–12:30 (Morning)/13:30–17:30 (Afternoon);
The contract title and the Publication reference (see item 1 above) must be clearly marked on the envelope containing the application and must always be mentioned in all subsequent correspondence with the Contracting Authority.
Applications submitted by any other means will not be considered.
By submitting an application candidates accept to receive notification of the outcome of the procedure by electronic means. Such notification shall be deemed to have been received on the date upon which the Contracting Authority sends it to the electronic address referred to in the application.
26.Alteration or withdrawal of applications
Candidates may alter or withdraw their applications by written notification prior to the deadline for submission of applications. No application may be altered after this deadline.
Any such notification of alteration or withdrawal shall be prepared and submitted in accordance with Item 25. The outer envelope (and the relevant inner envelope if used) must be marked “Alteration” or “Withdrawal” as appropriate.
All written communications for this tender procedure and contract must be in English.
28.Date of publication of prior information notice
Notice number in OJ: EuropeAid/139583/IH/SER/ET
Annex IV to the Partnership Agreement between the members of the African, Caribbean and Pacific Group of States of the one part, and the European Community and its Member States, of the other part, signed in Cotonou on 23.6.2000 as amended in Luxembourg on 25.6.2005 and in Ouagadougou on 22.6.2010. Reference is made to Annex IV as revised by Decision 1/2014 of the ACP-EU Council of Ministers of 20.6.2014.
(2) Please state any specificity that might have an impact on rules on participation (such as geographic or thematic or long/short term).