Project details


Project title

RFI for CSO/NGO Roster

Tender / Procurement notice
8 Nov 2019
Clarification / Questions & Answers
26 Nov 2019


8 November 2019


1 December 2019



Procurement type




Funding Agency

UNDP - United Nations Development Programme



Procurement Process : EOI - Expression of interest
Deadline : 01-Dec-19

Development Area : SERVICES SERVICES
Reference Number : 61016
Link to Atlas Project :
00043853 - Common Service

Overview :

Ref: UNDP/AFG/RFI/2019/0000004824


This is a Request for Information (RFI) from national and/or international CSOs/NGOs for potential partnership with UNDP in delivering outputs for development projects requiring expertise and experience in the following areas:

Area of Service Brief Description of the Area of Service
Sustainable Development Goals Building on the progress made and institutional setup in place for achievement of SDGs in Afghanistan with the government on the forefront, including nationalization of SDGs, their alignment with the national priorities and prioritization of targets, it becomes important to recognize the link between sustainable development and other relevant on-going processes in the economic, social and environmental fields in Afghanistan. To this end, UNDP started to explore the introduction of an "integrative modeling" approach that could serve as a foundation for an SDG macroeconomic framework and a policy coherence among the key ministries of Economy, Finance, and other sectoral Ministries on synergies and trade-offs, fiscal/monetary implications, in support of ongoing GIROA efforts to prioritize, cluster, and sequence the SDGs from 2021-2030.

Governance for Peace The Governance for Peace pillar builds on the comparative advantage of UNDP in public sector reform programs and peacebuilding through a cluster of concurrent programming tracks that provide policy support and technical assistance in:
1. Planning, developing and implementing national and local governance reforms, improving equitable access to public services, strengthening governmental and legislative roles and responsibilities, promoting inclusive peace dividends;
2. Strengthening citizen-centered public security, rule of law and justice sectors, supporting integration of anti-corruption measures, including transparency and accountability.
The Governance for Peace pillar is an integral part of the UNDP Strategic Plan and is its number two signature solution - strengthen effective, inclusive and accountable governance. It also directly contributes to the implementation of Afghanistan SDG Goals 1, 5, 8, 11, 16, and 17 and strengthens the means of implementation for almost all foundational SDGs in Afghanistan. The pillar is aligned with the Afghanistan Peace and Development Framework and National Priority Programmes on justice sector reforms and good governance. The Governance for Peace pillar is also aligned with the Afghanistan National Anti-Corruption Strategy and the Afghanistan Sub-national Governance Policy.

Inclusive Economic Transformation The Afghanistan Peace and Development Framework and the 10 National Priority Programmes highlight the centrality of private sector development and job creation as a meaningful outcome of economic growth for Afghans. In support of these objectives, there is an urgent need to realign development work towards job creation to ensure that the success and sustainability of transitioning from a war to peace scenario. UNDP will launch an employment programme which will not only create employment opportunities but also link local goods and services to local and regional markets.

Social Protection Social protection is a human right. However, the provision of access to social protection services such as health, education, shelter, nutrition for citizens, especially for the poor and the vulnerable, has become a significant development challenge in Afghanistan. In the context of the current war economy, taxpayers are in the minority as the majority of workers in Afghanistan are employed in the informal economy. The tax revenues required to support the implementation of the pro-poor economic and social policies needed are not available. Social protection should be an institutional response designed to reduce risks and vulnerabilities, yet the government has not yet put any social protection floors or policies in place. As an entry point, to improve social protection, UNDP will launch a public health initiative to complement its current programming under the initiatives currently supported by the Global Fund. This will entail the provision of health financing and clean energy to health fac
ilities, as well as interventions that can be scaled-up into a comprehensive social protection programme that puts a minimum set of social protection policies and systems in place.

Energy & Environment UNDP supports the Government of Afghanistan and local communities to improve access to reliable, clean and affordable energy in Afghanistan and adopt policy measures to ensure the protection of natural resources and ecosystems across the country. UNDP provides policy support and technical assistance, including transfer of knowledge and best practices, to enable the Afghan government and local communities utilize clean and renewable technologies to meet the growing energy demand in Afghanistan. This pillar also focusses on strengthening the capacity of the Government of Afghanistan to integrate Climate Change Adaptation (CCA) into development framework and planning, support the development of alternative climate resilient livelihood options for subsistence farmers as well as improve productive irrigation infrastructure so that agricultural productivity is not constrained under changing conditions. UNDP's support, under this pillar, will also include finding ways that can ensure internatio
nal support given to Afghanistan to access modern technologies and expertise for improving access to energy.

The thematic areas in which UNDP Afghanistan may require to partner with national and/or international CSOs/NGOs may include, but not limited to the following:

Area of Service Thematic Area
Sustainable Development Goals Baseline on Economic conditions
Sustainable development best practices for economic growth
Study on value chain analysis of minerals (Gold, Iron, talc, Gemstones, etc.)
Governance for Peace Strengthening National and Sub-national Governance
Assistance to National Elections
Support to Peace Building
Anti-Corruption - Transparency, Integrity and Openness
Access to Information and Investigative Journalism
Community-based monitoring and social audit
Judicial reform - (formal and informal justice)
Legal Aid and Legal Awareness
Women's Networks - Women Human Rights Defenders
Security Sector and Police Reform
Public Administration Reform
Strengthening National Assembly roles and responsibilities
Gender Equality Education and Policy Support
Civic Participation and Public Outreach
Inclusive Economic Transformation Economic Growth
Baseline survey on Socioeconomic status
Training on sustainable development practices
Employment Creation
Social Protection Public Health
Prevention of drug abuse in the communities
Community Policing
Social mapping of market conditions
Community mobilizing
Employment generation activities
Training to the youth
Humanitarian Assistance
Disaster Recovery
Social Transformation
Health Financing
Public Health Research
Epidemiology and Statistics
Health systems and Policy
Energy & Environment Study on Energy sector Development
Hydro-power Energy sources
Climate Change adaptation options
Environmental Policy

Geographic Coverage: The NGOs/CSOs are expected to provide information about their presence and their ability to work in various regions of the Country namely Western, Northern, North Eastern, Central, Central highlands, Eastern, South Eastern, and Southern Regions.


Interested CSOs/NGOs are required to fill out the below: (a) Request for Information (RFI) Questionnaire, and (b) Capacity Assessment Checklist (CACHE), attaching all supporting documentation where specifically requested. If you are an international NGO, please provide information and documentation relating to your permits and licenses for your local presence in this country.

Please note that attachments should be provided to support each answer to the questions. All questions must be answered directly and clearly. Extraneous information that are not directly responding to the questions will only constrain the ability of UNDP to positively assess the CSO/NGO's alignment with UNDP requirements.

All CSOs/NGOs whose information in RFI are found to be consistent with UNDP programme needs will be considered for Capacity Assessment under CACHE. Based on the results of this Capacity Assessment Checklist (CACHE), UNDP will determine if the CSO/NGO may or may not be placed on a roster, for rapid engagement when required.

Request for Information (RFI) Questionnaire

Topic Areas of Inquiry/ Supporting documentation Response
1. Proscribed organizations
1. Is the CSO/NGO listed in the UN's list of proscribed organizations, UNDP Vendor Sanctions List, or indicted by the International or National Criminal Court?

2. Is the CSO/NGO banned by any other institution/governments? If, yes, please provide information regarding the institution/Government/NGO Bureaus and reasons.
(Please fill up as appropriate)
2. Legal status and Bank Account 1. Does the CSO/NGO have a legal capacity to operate in the UNDP programme country, and does it comply with the legal requirements of the country to register and operate an NGO/CSO? Please provide copies of all relevant documents evidencing legality of operations. Verification from Deputy Commissioners Office in relation to NGO listing operating in District level obtained?
2. Does the CSO/NGO have a bank account? (Please Submit proof indicating latest date) (Please fill up as appropriate)
3. Certification/ Accreditation Is the CSO/NGO certified in accordance with any international or local standards (e.g., ISO), such as in:
Leadership and Managerial Skills
Project Management
Financial Management
Organizational standards and procedures
Leadership and Governance: Executive Committee Members and status of Kinship relation among the board members. Written Disclosure
Other (Please fill up as appropriate)
4. Date of Establishment and Organizational Background 1. When was the CSO/NGO established?
(certification from NGO Bureau)
2. How has the CSO/NGO evolved since its establishment? (no more than 2 paragraphs)
3. Who are your main donor/ partners?
List of Donors or funding partner or source
4. Please provide a list of all entities that the CSO/NGO may have an affiliation with.
5. In how many cities/provinces/regions/ countries do you have capacity to operate in? Please provide a complete list and indicate the size of the offices in each location.
(Please fill up as appropriate)
6. Mandate and constituency 1. What is the CSO/NGO's primary advocacy / purpose for existence?
2. What is the CSO/NGO's mandate, vision, and purpose? (no more than 2 paragraphs)
3. Is the CSO/NGO officially designated to represent any specific constituency?
(Please fill up as appropriate)
7. Areas of Expertise 1. Does the CSO/NGO have expertise in any of the key areas identified above in this RFI?
2. What other areas of expertise does the CSO/NGO have?
(Please fill up as appropriate)
8. Financial Position and Sustainability 1. What was the CSO/NGO's total financial delivery in the preceding 2 years? Please provide audited financial statements for the last 2 years. If audited financial statements are not available, please provide an explanation regarding why it is not possible to obtain them.
2. What is the CSO/NGO's actual and projected inflow of financial resources for the current and the following year?
3. Please provide a list of projects with description, duration, location and budget over the past 2 years (arrange from biggest budget to the lowest).
4. Previous Track Record of Thematic Area or function
(Please fill up as appropriate)
9. Public Transparency 1. What documents are publicly available?
2. How can these documents be accessed? (Please website available or not provide links if web-based)
(Please fill up as appropriate)
10. Consortium 1. Do you have the capacity to manage a consortium?
2. Do you currently, or have you in the past, managed or been involved with a consortium? If yes, provide a list of all consortia, the list of partners in the consortia, the role in the consortia, and the total financial budgets involved.
3. Do you have a formal alliance with other CSOs/NGOs? If yes, pls. identify and provide details.
(Please fill up as appropriate)
Please use additional page/s if required

Capacity Assessment Checklist (CACHE) For CSO/NGO
Topic Areas of Inquiry
Please Attach Supporting Documentation for Each Question Response
1. Funding Sources 1. Who are the CSO/NGO's key donors?
2. How much percentage share was contributed by each donor during the last 2 years?
3. How many projects has each donor funded since the CSO/NGO's inception?
4. How much cumulative financial contribution was provided for each project by each donor?
5. How is the CSO/NGO's management cost funded?
2. Audit 1. Did the CSO/NGO have an audit within the last two years?
2. Are the audits conducted by an officially accredited independent entity? If yes, provide name.
3. Leadership and Governance Capacities 1. What is the structure of the CSO/NGO's governing body? Please provide Organigramme.
2. Does the CSO/NGO have a formal oversight mechanism in place?
3. Does the CSO/NGO have formally established internal procedures in the area of:
Project Planning and Budgeting
Financial Management and Internal Control Framework
Human Resources
Monitoring and Evaluation
Asset and Inventory Management
4. What is the CSO/NGO's mechanism for handling legal affairs?
5. Ability to work (prepare proposals) and report in English
4. Personnel Capacities 1. What are the positions in the CSO/NGO that are empowered to make key corporate decisions? Please provide CVs of these staff.
2. Which positions in the CSO/NGO lead the areas of project management, finance, procurement, and human resources? Please provide CVs of these staff.
5. Infrastructure and Equipment Capacities 1. Where does the CSO/NGO have an official presence? Please provide details on duration and type of presence (e.g. field offices, laboratories, equipment, software, technical data bases, etc.)
2. What resources and mechanisms are available by the CSO/NGO for transporting people and materials?
6. Quality Assurance Please provide references who may be contacted for feedback on the CSO/NGO's performance regarding:
Delivery compared to original planning
Expenditure compared to budget
Timeliness of implementation
Timeliness and quality of reports
Quality of Results

Note: Please submit (a) RFI along with its referenced supporting documents, and (b) CACHE along with its referenced supporting documents separately.

Section 3. Contact details for Clarification and asking questions:

Please send your queries to: this address is officially designated by UNDP. If inquiries are sent to other person/s or address/es, even if they are UNDP staff, UNDP shall have no obligation to respond nor can UNDP confirm that the query was officially received. All questions should be sent no later than 07 days prior to the submission deadline.

Section 4. Additional information on responding to RFI:

Contact Details for submitting clarifications/questions E-mail address dedicated for this purpose:
Note : The Subject Line of email should be: UNDP/AFG/RFI/2019/0000004824
Manner of Disseminating Supplemental Information to the RFI and responses/ clarifications to queries Uploading in the E-tendering system. Once uploaded,
Prospective bidder (i.e. bidder that have accepted the bid Invitation in the system) will be notified via email that changes have occurred. It is the responsibility of the bidder to view the respective changes and clarifications in the system
RFI submission deadline: Date and Time: As specified in the E-Tendering system (note that time zone indicated in the system is New York Time zone).

1. Date and time visible on the main screen of event (on e-tendering portal) will be final and prevail over any other closing time indicated elsewhere, in case they are different. Please also note that the bid closing time shown in the PDF file generated by the system is not accurate due to a technical glitch that we will resolve soon. The correct bid closing time is as indicated in the e-tendering portal and system will not accept any bid after that time. It is the responsibility of the bidder to make sure responses are submitted within this deadline. UNDP will not accept any document that is not submitted directly in the system.

2. Try to submit your RFI and supporting documents at least a day prior or well before the closing time. Do not wait until last minute. If you face any issue submitting your bid at the last minute, UNDP may not be able to assist.
Allowable Manner of Submitting Information e-Tendering
Information Submission Address
Business Unit: AFG10 and Event ID 0000004824

The step by step instructions for registration and proposal submission through the UNDP ATLAS E-tendering system is available in the "Instructions Manual for the Bidders",
Electronic submission (email or eTendering) requirements " Format: PDF files only
File names must be maximum 60 characters long and must not contain any letter or special character other than from Latin alphabet/keyboard.
All files must be free of viruses and not corrupted.
Max. File Size per transmission: No Limit
Other Information Contracting Arrangements:
Successful NGOs/CSOs will be placed on the roster for a period of up to three years. It is to be noted that inclusion in the roster does not guarantee a partnership/contract during the period of three years.
Applicable rostered NGOs/CSOs will be contacted when specific service requests arise and will be asked to indicate availability and interest against a specific Terms of Reference (ToR) outlining the outputs of the assignment.
Upon secondary review, a contract/agreement will then be awarded for specific ToRs, incl. detailing the time frame.

Hyperlinks to Related Project Dossiers:

CSO NGO Roster - RFI Solicitation - Final