Project details


Project title

Samoa AgriBusiness Support Project - Monitoring and Evaluation (M&E) Consultant

Country Programme / Action Plan
Tender / Procurement notice
11 Jul 2019


11 July 2019


5 August 2019


44 478 USD

Procurement type

Individual consultants


46436-002 Package Monitoring and Evaluation (M&E) Consultant

Funding Agency

ADB - Asian Development Bank

Estimated duration

12 months



Date Published: 11-Jul-2019 Deadline of Submitting EOI: 05-Aug-2019 11:59 PM Manila local time

Consultant Type Individual
Selection Method Individual Consultants Selection (ICS)
Source International
Technical Proposal Not Applicable

Selection Title Samoa AgriBusiness Support Project

Package Name Monitoring and Evaluation (M&E) Consultant

Advance Action No

Engagement Period 12 MONTH

Consulting Services Budget USD 45,000

Budget Type Maximum

Approval Number
Approval Date
Estimated Short-listing Date 09-Aug-2019
Estimated Commencement Date 02-Sep-2019

Open to non-Member Countries No

Additional Information
Possibility of contract extension Not known

Possibility of consideration for downstream assignment Not known

Indefinite Delivery Contract (IDC) No

Country of assignment Samoa

Contact Information
Project Officer Masudur Nizami
Designation Financial Sector Specialist
Asian Development Bank


Primary Agency Country Agency Role
Ministry of Finance Samoa Executing Agency

Cost Estimate
Cost Items Amount in USD

Remuneration and Other Expenses
All activities and inputs in the TOR but not limited to remuneration, per diem, air travel, miscellaneous travel expenses, report preparation, production, and transmission, land transportation, communications, etc. 40,478
Contingency 4,000


Terms of Reference

Expertise Monitoring and Evaluation

Expertise Group Economics/Financial Analysis
TOR Keywords Monitoring and Evaluation

Source International

Objective and Purpose of the Assignment 1. The Samoa Agribusiness Support Project (“SABS” or the “project”) was approved on 17 June 2014. It
provides suitable financing services (channeled through commercial banks) and business support services
to selected agribusinesses in Samoa. To ensure the adequate monitoring of project outcome and outputs
according to ADB’s design and monitoring framework as well as the gender action plan, the M&E consultant
will prepare an adequate monitoring and evaluation framework which enables the capturing of all relevant
data and its analyses. Project monitoring and evaluation is overseen by the project management unit
(PMU) with the support of an M&E consultant.

2. Since inception of its operations in 2015, SABS supported ten (10) agribusinesses obtain commercial
finance by preparing sound business plans and provided specialized business advisory to four (4)
agribusiness. An initial M&E framework was developed but data collection was irregular and there were
considerable data gaps due to unexpected staffing vacancies in the PMU.

Scope of Work (i) Review adequacy of the prevailing M&E framework to measure the project’s expected impacts, outcome,
output and activities as defined in the project’s Development and Monitoring Framework (DMF) and develop
a revised framework in case of any gaps;
(ii) Identify any data collection gaps in project beginning, collect and synthesize the data on a
retrospective basis;
(iii) Develop electronic templates for reporting by supported agribusinesses and partner banks and
establish methodologies compiling and summarizing the collected data;
(iv) Review the existing quarterly and annual reporting as well as the safeguards and gender reporting
and development. Develop effective and efficient reporting templates; and
(v) Train the PMU staff in M&E framework and data collection/compilation so that they can independently
carry out such tasks going forward.

Detailed Tasks and/or Expected Output The consultant will review all project documents, agreements, implementing guidelines as well as all
existing reporting. Scope of work and tasks will include:

(i) Set up a participatory benefit monitoring and evaluation design framework that is in line with ADB’s
project performance management system framework that supports data requirements (segregated by gender)
of a results-based management system. This would be based at least on the impact, outcome and output
indicators of the design and monitoring framework and the indicator of the gender action plan. Ensure
that the system is in place to collect and store data easily for later analysis;
(ii) Define indicators and targets for all desired project outputs, outcomes, and impacts for annual
and/or episodic points in the project cycle;
(iii) Ensure the M & E framework provides a clear indication of project efficiency (planned outputs
against allocated inputs) and effectiveness (achievement of project outcomes and impacts from
implementing planned interventions);
(iv) Document the monitoring and evaluation system in the form of a project monitoring and evaluation
(v) Collected retrospective data from supported agribusinesses and, also develop a mechanism for ongoing
collection of data in a way that addresses sensitivity of the private sector.
(vi) Ensure that all project participants, including the facility manager, the participating banks and
partner companies understand their responsibilities for collecting and supplying information to the PMU
and provide training, as necessary.
(vii) set out a periodic activity to assess whether project inputs are delivering expected benefits to
the intended beneficiaries;
(viii) design the M&E framework to detect deviations between the plan and execution of the project so
that deviations between the plan and achieved results (outputs, outcomes, and impacts) will be
recognized by project management and the facility manager in a timely manner and allow corrective
management actions and decisions to be taken;
(ix) design the M&E framework in such a way to incorporate benchmarks, and subsequent, financial,
physical and socioeconomic surveys that allow for the analysis of data, and set out reporting tabular
formats to be followed;
(x) design the format for quarterly, annual and final monitoring reports for submission to stakeholders;
(xi) assist with data collection and compilation methodology for the reports; and
(xii) provide training in the M&E system (establishment, monitoring. etc.) to the PMU and other staff of
the Ministry of Finance, Aid Coordination and Debt Management Division.

The M&E expert will be travelling to Samoa and will be meeting with the MoF, the PMU, the supported
agribusinesses and the partner banks. Duration of engagement will be for continuous 6 weeks. The expert
will report to the Assistant CEO, Aid Coordination and Debt Management department of the MoF.

Calculation of payments will be based on 36 working days at daily rate of estimated US$700. Final daily
rate will depend on the consultant’s qualification and experience. Business class airfare, insurance and
other incidental costs will be reimbursed at actual. A fixed per diem will be paid for the field days in
Samoa to cover hotel, food and other minor expenses. While payment will be made at the end of the
assignment, an advance may be made to cover initial expenses.

Minimum Qualification Requirements The M&E consultant should have a degree in Economics, Business, Social Science, or a relevant field.
Experience in the design and operation of project M&E systems is essential. Specialized training in M&E
would be an advantage. At least 8 years related experience and regional experience preferred. Experience
with externally-funded development programs would be desirable.

Minimum General Experience 10

Minimum Specific Experience (relevant to assignment) 8

Regional/Country Experience Required

Schedule and Places of Assignment (chronological and inclusive of travel)

Schedule Type Intermittent

Max. Working Days/Week Home Office 5
Field 6

City and Country Working Days Estimated Start Date Estimated End Date Other Details (use if place selected is Others)
Apia, Samoa 36 02-Sep-2019 31-Aug-2020


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