Project details

Overview

Project title

RECRUITMENT OF A SHORT-TERM INDIVIDUAL CONSULTANT FOR PROVISION OF SUPPORT TO MAPPING THE REGIONAL AND NATIONAL INFRASTRUCTURE FOR PEACE

Country Programme / Action Plan
Request for proposal
21 May 2019
Re-advertisement / Re-launch
10 Sep 2019

Published

21 May 2019

Deadline

7 June 2019

Budget

 


Procurement type


Individual consultants

Reference

SADCZ235645

Funding Agency

EC - European Commission, SADC - Southern African Development Community


Estimated duration

2 months


Countries

Botswana

RECRUITMENT OF A SHORT-TERM INDIVIDUAL CONSULTANT FOR PROVISION OF SUPPORT TO MAPPING THE REGIONAL AND NATIONAL INFRASTRUCTURE FOR PEACE

REQUEST FOR PROPOSAL

SELECTION OF INDIVIDUAL CONSULTANTS

Procurement of Services- RECRUITMENT OF A SHORT-TERM INDIVIDUAL CONSULTANT FOR PROVISION OF SUPPORT TO MAPPING THE REGIONAL AND NATIONAL INFRASTRUCTURE FOR PEACE

REFERENCE NUMBER: SADC/3/5/2/42

1. The SADC Secretariat is inviting Individual Consultants to submit their CV and Financial Proposal for the following services:

“RECRUITMENT OF A SHORT-TERM INDIVIDUAL CONSULTANT FOR PROVISION OF SUPPORT TO MAPPING THE REGIONAL AND NATIONAL INFRASTRUCTURE FOR PEACE”

The Terms of Reference defining the minimum technical requirements for these services are attached as Annex 1 to this Request for Expression of Interest.

2. Only Individual Consultants are eligible for this assignment provided that they fulfil the following eligibility criteria:

a) they are not bankrupt or being wound up, are having their affairs administered by the courts, have entered into arrangements with creditors, have suspended business activities, are being subject of proceedings concerning those matters, or are being in any similar situations arising from similar procedures provided for in the national legislation or regulations of the SADC member states;

b) they have not been convicted of offences concerning their professional conduct by a judgment which has the force of res judicata; (i.e. against which no appeal is possible);

c) they have not been declared guilty of grave professional misconduct proven by any means which SADC Secretariat can justify;

d) they have fulfilled obligations related to the payments of social security contributions or the payment of taxes in accordance with the legal provisions of the country in which they are established or with those countries where the contract is to be performed;

e) they have not been the subject of a judgment which has the force of res judicata for fraud, corruption, involvement in a criminal organisation or any other illegal activity detrimental to the SADC Secretariat' financial interests; or

f) they are not being currently subject to an administrative penalty.

3. The maximum budget for this contract is US $US$14,850 inclusive of professional fees and reimbursable expenses. Proposals exceeding this budget will not be accepted.

4. Your Expression of Interest must be presented as per Standard Expression of Interest Forms attached as Annex 2 to this REOI, in the English language and be accompanied by copies of all the indicated supporting documents. If the supporting documents are not in English, these shall be accompanied by a certified translation into English.

5. Your proposal in a sealed envelope clearly marked “REFERENCE NUMBER: SADC/3/5/2/42 - “RECRUITMENT OF A SHORT-TERM INDIVIDUAL CONSULTANT FOR PROVISION OF SUPPORT TO MAPPING THE REGIONAL AND NATIONAL INFRASTRUCTURE FOR PEACE” should be submitted in our tender box located at the following address:

Secretary to the Tender Committee

SADC Secretariat

Plot 54385 CBD

Private Bag 0095

Gaborone

Botswana

6. The deadline for submission of your proposal, to the address indicated in Paragraph 5 above, is: Friday, 7th June 2019 at 16:00hrs local time.

7. Proposals submitted by E-mail are acceptable and should be submitted to shortermconsultancy@sadc.int. by the deadline in Para 6 above

8. Your CV will be evaluated against the following criteria.

Category

Maximum Score


Qualification and skills in Education
20

General Professional Experience and Skills
25

Specific Professional experience and Skills
50

SADC Member state Citizen
5

Total
100


9. Your proposal should be submitted as per the following instructions and in accordance with the Terms and Conditions of the Standard Contract attached as Annex 3 to this REOI:

(i) PRICES:

The financial proposal shall be inclusive of all expenses deemed necessary by the Individual Consultant for the performance of the contract.

(ii) EVALUATION AND AWARD OF THE CONTRACT:

Expressions of Interest determined to be formally compliant to the requirements will be further evaluated technically.

An Expression of Interest is considered compliant to the requirements if:
It fulfils the formal requirements (see Paragraphs 2,3,4,5,6 and 7 above),
The financial proposal (professional fees) does not exceed the maximum available budget for the contract as indicated under Para 3.

The award will be made to the applicant who obtained the highest technical score and with the financial offer (professional fees) within the budget as indicated under Para 3. Expressions of Interest not obtaining a minimum technical score of 70% will be rejected.

(iii) VALIDITY OF THE EXPRESSION OF INTEREST:

Your Expression of Interest should be valid for a period of 90 days from the date of deadline for submission indicated in Paragraph 6 above.

10. The assignment is expected to commence within two (2) weeks from the signature of the contract.

11. Additional requests for information and clarifications can be made until 7 calendar days prior to deadline indicated in the paragraph 6 above, from:

The Procuring entity: SADC Secretariat

Contact person: Mr Kitenge Tunda

Telephone: +2673951863

Fax: +2673972848

E-mail: ktunda@sadc.int Copy to pchifani@sadc.int, ggwaza@sadc.int

The answer on the questions received will be sent to the Consultant and all questions received as well as the answer(s) to them will be posted on the SADC Secretariat’s website at the latest 3 calendar days before the deadline for submission of the proposals.



ANNEXES:

ANNEX 1: Terms of Reference

ANNEX 2: Expression of Interest Forms

ANNEX 3: Standard Contract for Individual Consultants


Sincerely,

_____________________

Title: Head of Procurement Unit


Hyperlinks to Related Project Dossiers:

REQUEST FOR PROPOSAL FOR SHORT TERM CONSULTANCY-final.pdf
https://www.sadc.int/index.php/download_file/6693/2807/

REQUEST FOR PROPOSAL FOR SHORT TERM CONSULTANCY-final.docx
https://www.sadc.int/index.php/download_file/6692/2807/

https://www.sadc.int/opportunities/procurement/open-procurement-opportunities/regional-and-national-infrastructure-peace/