Sustainable Resources and Climate Change, Municipal and environmental infrastructure, , Power and energy,
EBSF - EBRD Shareholder Special Fund
Invitation for expressions of interest (CSU)
03 Apr 2019 at 17:00 London
Single stage open competitive selection
The Greater Amman Municipality (“GAM” or the “Client”) have requested the European Bank for Reconstruction and Development (“EBRD” or the “Bank”) support to prepare and finance a critical environmental infrastructure project (the “Project”). The project is related to the urgent remediation and prevention of a 200,000 m2 contaminated lagoon in the city of Russeifa (15 km north-east of the capital Amman) (“Phase 1” of the Project) and the subsequent urban regeneration of the area involving the development of a municipal park and green spaces covering the former lagoon area (“Phase 2” of the Project).
Upon the Prime Minister’s instructions, a technical committee has been convened which includes key stakeholders (GAM, WAJ, Russifah Municipality etc.) to assess the issue, recommend and implement an appropriate solution. The Technical Committee has identified its preferred preliminary solution that involves the following:
Phase 1 - Lagoon Conveyance Infrastructure: Installation of a deep pipe that would bypass the artificial obstruction and permanently restore the conveyance of water from the culverted Wadi Marka to Zarqa River; this would prevent the lagoon from forming again. The works would also include safe removal and disposal of the stagnant lagoon water and contaminated silt/soil. Should the deep pipe solution appear valid it would be important to ensure that there is no downstream harm to the Zarqa River.
Phase 2 - Urban Regeneration: Remediation of the former lagoon area, including the development of an Environmental Urban green space to showcase sustainable and green, possibly nature based, design practices. Please note that Part 2 is not part of this assignment.
The assignment aims to identify and address a complex problem that has not been resolved for many years. It is essential that the solution proposed by the Feasibility Study component addresses several upstream issues, in an integrated manner, to collectively protect the Zarqa River downstream. The scope of work shall include but is not limited to:
1) Domestic wastewater collection and its treatment (resolving misconnected and illegal sewage that contributes to the lagoon).
2) Industrial wastewater discharges and its pre-treatment.
3) Storm water inputs (with its potential pre-treatment too).
4) Identifying a permanent solution for the contaminated (potentially hazardous) sludge and soil from the lagoon (volumes involved and ability to arrange a safe disposal in line with the Bank’s requirements is unclear at present).
5) Site remediation/regeneration and development of an Environmental Urban Park.
The EBRD now wishes to engage a consultant (the “Consultant”) to carry out the pre-assessment of the whole project scope, a Feasibility Study (“FS”), technical and functional specifications of the proposed conveyance line solution and tender support of Phase 1 of the Project. This assignment is structured in such a way that progression up to completion of Technical and Functional Specifications of the associated infrastructure and Tender Support (“Part B”) shall only proceed with the Bank’s approval on the completion of the comprehensive Technical, Environmental and Social Due Diligence (“Part A”).
The overall objective of the Assignment is to identify an optimal, sustainable solution that the Bank can use to appraise Phase 1 of the Project and take a decision on its prospective financing.
Specific objectives of the project shall include, inter alia:
1. Preparation of a clear method of work that includes details of tasks, assumptions, milestones and deliverables, etc.
2. Study and assess the technical and financial feasibility of the proposed pipeline solution, establishing whether it is the most viable, least whole-life cost and sustainable solution available and if not to propose alternative solution(s) and/or component(s).
3. Conduct a complete hydrological study of the upstream catchment, geotechnical studies and basic water quality modelling, and identify the additional investigations that may be required and an outline cost and programme for additional studies (if any). Investigate & confirm source of all relevant upstream contributions including storm water, foul water, industrial discharges etc. and identify the measures required to reduce or remove them.
4. Investigate and identify the most appropriate outlet for the safe disposal of contaminated water and soil and any pre-treatment.
5. Financial analysis of the Project.
6. Development of an efficient implementation strategy for the Project, including key steps and parties to be involved.
7. Carry out an initial scoping of the environmental and social issues, risks and impacts of the proposed technical solutions to allow the Bank to categorise the project.
8. Review the Project against the EBRD’s 2014 Environmental and Social Policy (“ESP”) and associated Performance Requirements (“PRs”) to verify, and agree with the EBRD, the project category (A or B). The Consultants should advise whether or not an Environmental and Social Impact Assessment (“ESIA”) is required by the authorities, and also whether or not an ESIA (or EIA) has been produced to date and whether there has been any public consultation.
9. If the Consultant considers the project category should be A, they shall immediately notify the EBRD. EBRD will require a full ESIA be carried out and disclosed. If a local ESIA has already been prepared, then a gap analysis will be carried out to determine whether it meets EBRD’s policy requirements and to determine the needs for a Supplementary ESIA work. If the project is Categorised as A, then this ToR will be revised by the EBRD accordingly.
10. If the Project category is confirmed as B (once agreed with the EBRD), carry out the Environmental and Social (“E&S”) Assessment of the proposed Project to identify its environmental and social risks, impacts and benefits and to structure the Project to comply with the Bank’s ESP and PRs.
11. To the extent possible, the FS component should:
- Take into account the potential impacts of climate change on the project in order to build in resilience to climate change related risks; and
- Assess the resource efficiency opportunities (including energy and water efficiency and waste minimisation potential and the impact on greenhouse gas (“GHG”) emissions) on the project.
12. Prepare the Technical and Functional specifications of the recommended technical solution.
13. Assist with Tender Preparation.
Full Terms of Reference of the Assignment can be found here:
Consultant Selection Procedure: Single stage open competitive selection. Interested firms or groups of firms are invited to submit a Technical and Financial Proposal.
Assignment Start Date and Duration: The Assignment is expected to start in April 2019 and has an estimated overall duration of 6 months.
Cost Estimate for the Assignment: EUR 350,000.00 (exclusive of VAT).
Funding Source: The assignment will be financed by the EBRD Shareholder Special Fund, Municipal Resilience Refugee Response Framework Sub-Fund.
Eligibility: There are no eligibility restrictions based on the consultant's country of origin.
Consultant Profile: Corporate services are required. The Consultant will be a firm or a group of firms with previous project experience related to water and wastewater infrastructure projects, procured under financing arrangements with government agencies. The Consultant is expected to have previous project experience in the SEMED region on similar projects and have an excellent knowledge of public infrastructure internationally and in the region, and an understanding of national design requirements.
The Consultant should ensure that appropriately qualified experts are available, as required, for each of the different tasks outlined above. It is expected that the Assignment will be led by an appropriately qualified team leader/water and wastewater engineer, accompanied by both key and supporting experts. Based on the fields of expertise and the tasks mentioned above, it is proposed that the team of the Consultant should consist at least of the following expatriate and local experts:
· Project Manager/Team Leader with a university degree in civil engineering or equivalent qualification with preferably 15 years professional experience in the field of Jordan/SEMED, as well as in institutional and commercial management of water/wastewater Company. He/she should demonstrate management and administration experience, including experience with procedures of international financing agencies (preferably EBRD procedures). The large number of different tasks and the complexity of administrational procedures require a permanent presence of the Project Manager in the Country during the project period of intensive work on preparation of the FS.
· Water and Wastewater Engineer(s) (material engineers, electro-mechanical engineers, hydraulic engineers, pipeline engineers, etc.).
· Geotechnical Specialist with knowledge of foundation engineering, bank stabilisation, structural earthworks, construction risk, etc.
· Hydrologist with experience in surface and ground waters and its modelling.
· Quantity Surveyors with extensive experience in international construction.
· Land Reclamation experts with experience of contaminated land and soil analysis.
· Environmental Expert(s) with preferably 5-10 years or more of experience in ESIAs and E&S due diligence, in water/wastewater sector, sludge management and disposal, waste management, land clean-up and remediation with experience of similar assignments including for IFIs and with recent track record in the country and/or the EBRD region.
· Social Development Expert(s) with extensive experience in stakeholder engagement, public consultation and disclosure in the local context, labour due diligence, gender and inclusion assessment, health & safety and proven expertise in resettlement and land acquisition.
· Climate Change Expert with experience in evaluation in climate change.
· Institutional Expert with experience of similar assignments.
· Resource Efficiency Expert with experience in water and wastewater management and treatment.
· Local Expert(s) with good communication skills and evidenced technical knowledge of water supply and wastewater.
The Consultant should integrate local professional skills/cooperate with local consulting companies, in order to provide national experience. The Consultant shall engage Arabic-speaking staff on their team or arrange for translation/interpreting when necessary. All experts must be independent and free from conflicts of interest in the responsibilities accorded to them.
Submission Requirements: The consultants are now invited to submit a completed Technical and Financial Proposal as per the standard templates and instructions available at this link http://www.ebrd.com/documents/procurement/single-stage-package.docx. Interested Consultants should make themselves familiar with these Standard Templates, Standard Instructions and Conditions of Contract in preparation of their proposals.
· The Technical Proposal shall be submitted in English electronically via eSelection not later than the Closing Date, as one single PDF file. The technical proposal should not exceed 20 pages excluding the Declaration Form and CVs (Form 1- TP 1 and Form 1 – TP 6).
· The Financial Proposal (Form 2 – FP 1 and FP2) shall be submitted in English separately by email only to the Bank Contact Person. Consultants are reminded of the requirement to ensure the confidentiality of the Financial Proposals. A Technical Proposal that contains elements of a financial proposal shall be declared non-responsive.
Bank Contact Person:
European Bank for Reconstruction and Development
One Exchange Square
London EC2A 2JN
E-mail: firstname.lastname@example.org (submissions should be sent through eSelection and NOT to this email address)
Deadline to Submit Clarification Questions: Via e-mail to the Bank Contact Person by no later than two weeks before the Closing Date.
Selection Method and Evaluation Criteria:
Technical Proposal Evaluation Criteria
· Firm's previous project experience in similar assignments (40%)
· Quality of the methodology proposed for the Assignment (20%)
· CVs of the Key Experts (40%).
The minimum technical score (St) required to pass is 70.
· Opening of Financial Proposals
After the technical evaluation is completed, only the submissions which score 70 or above of the total marks available for the technical criteria will be eligible to have their financial proposals opened.
· Combined Technical and Financial Evaluation
The lowest evaluated Financial Proposal (Fm) is given the maximum financial score (Sf) of 100. The formula for determining the financial scores (Sf) of all other Proposals is calculated as follows:
Sf = 100 x Fm/ F, in which “Sf” is the financial score, “Fm” is the lowest evaluated Financial Proposal, and “F” the price of the Proposal under consideration.
Proposals are then ranked according to their combined technical (St) and financial (Sf) scores using the weights (T = 80; F = 20) T + F = 100 as follows: S = St x T% + Sf x F%.
The proposal validity period is 120 days from the deadline date for the receipt of submissions. During this period, the Consultant shall maintain its original Proposal without any change, including the availability of the Experts, the proposed rates and the total price.
The selection will be made from the Proposals received in response to this notification only, on the basis of the submission requirements and selection criteria set out in this Procurement Notice. The highest-ranked Consultant will be selected and invited to negotiate the contract.
Any updates of and clarifications on this procurement notice shall be announced as updates on this notice, without any other notification. In the event of changes consultants will need to download the updated versions. Consultants are required to periodically check the notice for updates. Failure to take the updates into account while preparing the Proposal may result in disqualification or penalties to the scores in the evaluation.